Proving AI-Enabled Training at Scale – Across Borders and Time Zones

Overview

An international defence organisation needed to modernise how it analysed and maintained workforce competence across multiple training programmes – faster, more consistently, and with full audit visibility. Despite geographical distance and time zone constraints, Agilexe had the organisation operational on Shadow and Schema within two weeks of contract signature. Within days of going live, senior Ministry of Defence and government officials were seeing the platform demonstrated in real time – and the results spoke for themselves.

Challenge

• Manual, spreadsheet-based analysis was slow, fragmented, and inconsistent across units and programmes.
• Limited visibility of training gaps created duplication of effort and uncertainty at command level.
• Audit trails were difficult to maintain across multiple concurrent programmes.
• The organisation needed a solution that could be deployed and adopted quickly, without disrupting active operations.
• As an international engagement, the platform had to prove it could operate securely and effectively outside of its UK defence home environment.

Solution

Agilexe configured and deployed Shadow and Schema as a cloud-based capability, built on the same defence-grade security principles proven across UK programmes. Despite the challenges of international coordination and time zone differences, the organisation was trained and fully operational within two weeks of contract signature – with the onboarding itself completed in a single session of just a few hours.

Shadow automated Training Needs Analysis end-to-end, providing a single assured source of truth for training data across roles, systems, and geographies. Schema enabled rapid, traceable training design directly from those defined requirements.

Key features included:

• Secure, cloud-based deployment operable across international environments.
• Rapid onboarding – fully operational within two weeks, trained in hours.
• AI-driven mapping of roles and competencies with full audit visibility.
• Real-time dashboards providing command-level visibility of training gaps and assurance status.

“A truly impressive set of products. Agilexe had us operational within two weeks, across time zones, producing assured outputs almost immediately. It’s a massive step-change in what we can deliver – the speed, the rigour, the audit trail. Exactly what we needed.”

— Senior Defence Official